The definition of workflow is “ the combination of tools and tasks needed for an organization or person to complete a specific process or task.” This applies to every aspect of business including printing.
Print technology is a major player in office workflow. Whether it’s your marketing department creating a flyer or printing out a direct mail piece, having the right technology can speed up the process and improve your workflow; for example, having a printer that can print addresses directly onto envelopes just made that direct mail project go a lot faster.
Implementing MPS
A Managed Print Services provider will assess your organization’s current processes and work with you to ensure you have the proper devices to optimize your company’s unique workflow needs. Under an MPS plan, you will not only receive routine maintenance and support for your devices, your provider will also institute print monitoring through software applications. The data gathered will give you a “real-time” glimpse into your actual operations and will help to detect bottlenecks and issues often before they become apparent to your staff.
After assessing the data, your print provider will identify which equipment and processes need to be addressed to improve workflow. For example, it may be determined that one multifunction device centrally placed can handle your general print needs while a networked high quality scanner for digitizing and storing data can improve your data retrieval processes.
Improve Workflow Productivity
An effective MPS relationship will improve your everyday processes and make your work life easier. This is accomplished through a combination of the right equipment placed properly throughout your office environment, along with the installation of monitoring software. Proper equipment placement can immediately improve your workflow, while data collection over time though monitoring software offers a long range perspective on improving processes.
Gain insight into your office’s workflow by requesting a free print assessment, and find out if Managed Print Services could benefit your business.