Cut Costs with Better Document Management

Cut Costs with Better Document Management , RYAN Business Systems, Connecticut, Massachusetts and New Hampshire

How much does your business spend on print and document management? For many companies in Connecticut, Massachusetts and New Hampshire, print it is a major expense, ranking only after payroll and rent. At the same time, much of this is wasteful spending, with many documents ending up in the recycle bin by the end of the day. If you’re looking to cut costs, here are some ways to improve your document management that will also help boost your bottom line.

Look at your printers.

A print assessment is a great way to start understanding your print costs. Done by a Managed Print Services provider, you can gain powerful insights into how you are using your printers and what they’re costing you. Outsourcing the management of your print environment can help you save as much as 30% of your print spending. Request your free no-obligation print assessment here.

Older devices can cost you more than you may know. Your print analysis can help you understand the efficiency of your printers. Upgrading to new equipment can be an investment that will transform your business and print spending.

Print smarter.

If a document is never picked up from the print tray, or lands directly in the recycling bin, you might as well be throwing money away. By putting restrictions on what can be printed in the first place, you can cut down on much of this waste. Pull-printing, requiring a code or other identifier entered at the printer can ensure that those documents that are printed are picked up and utilized.

Other print settings can help you save money as well. Double-sided printing and restricting the use of color printing can cut down your toner and paper use. By changing these defaults, you can effortlessly decrease your spending.

Go digital.

Today’s technology allows for cost-efficient digital documents to replace the stacks of paper. Digital documents decrease your need for printing and storage space, both of which can positively impact your bottom line. They can be indexed for easy searching, and automation can handle simple repetitive tasks effortlessly, all making your company more productive.

Digital files can be stored in the cloud for easy and secure access anywhere. This allows employees to work in the office, at home, or on the go, to the benefit of your business.

It can be hard to keep costs under control, but you don’t need to look further than your office print environment to start realizing significant savings with better document management. Contact us to learn more.

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