Considerations When Buying/Leasing a Multifunction Printer

A multifunction printer, or MFP, is a hardworking device that replaces a number of single-use machines such as a copier, scanner or fax machine. With so many types, features and manufacturers to choose from it can be a bit overwhelming choosing the right MFP for your business.

Here is a list of questions to help you make the most of your MFP and reap the benefits of this innovative technology.

  1. What are my requirements? Determine which functions you’ll need your MFP to perform, average volumes for copying, printing, faxing, and scanning, and how many users it will need to serve.
  2. What is the total cost of operation? Don’t forget to factor in the cost of consumables such as toner and paper, energy usage, maintenance and repairs.
  3. What type of support is available? Is the vendor or manufacturer committed to providing robust fleet and device management utilities and tools? What is the average response time for support?
  4. Is the device capable of multitasking? Can the MFP perform more than one task at a time? In the event that users need to wait to access one function until another has completed, productivity can suffer.
  5. How hard is it to use? Ease of operation helps to prevent bottlenecks, increasing the rate of production.
  6. What are it’s communication capabilities? Effective communication between users and administrators is imperative, both at the device and across the network to effectively predict, prevent, and troubleshoot any issues.
  7. Can I connect the MFP to my existing network?  Consider how easily and effectively your new device will integrate with your existing network, and what options are provided for upgrades or support.
  8. How secure is the device? Keep your confidential data from falling in to the wrong hands, with robust security solutions that are scale-able in the event your needs should change.

Streamline document workflow, reduce paper and energy usage, and save money on the cost of print-related tasks with an MFP. Contact us today to learn more!

Related blog:

What’s Best for Your Business: Copier or MFP?

 

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