Surprisingly, very few office environments have a print policy in place. As a result, these organizations often have very little control over printing costs. Color printing is one area that can quickly drive up printing costs without controls in place. The cost of color printing can range anywhere from 10 to 80 cents per copy depending on the output device used.
Fortunately, there are several solutions that you can put to work to allow you to gain control of your printing costs:
- Implement a print policy. A print policy is simply a list of rules in regards to printing that your employees need to follow. Include rules such as always print double-sided documents or outline occasions when it’s appropriate for color print. According to statistics, by having a print policy in place, the average organization sees a 10 percent drop in color printing volume. When employees are aware that someone is monitoring their printing choices, they’ll be more likely to take the time to follow printing protocol.
- Set defaults on print drivers. Setting defaults on your print drivers will only take a minute of your time and will help ensure that all print jobs are completed within policy. Setting your defaults to automatic double-sided, black-and-white printing will reduce printing costs almost immediately.
- Implement a Managed Print Solution. While having a print policy in place is one piece of the equation, partnering with a Managed Print Services provider that uses technology to put printing controls in place based on the device and user will significantly lower printing costs. In fact, the average organization that uses a Managed Print solution is able to reduce printing costs by 10 to 30 percent.
- Only use black and white printers. Some organizations have no need to print in color, so utilizing only black and white printers in the office will eliminate any unnecessary color print jobs. This type of solution will also help you to save on printing supplies as black and white printers use considerably fewer print cartridges.
If your goal is to reduce color printing, be sure to try implementing one or more of these proven strategies. Contact us to learn more!