If you own a business, you’re always on the lookout for ways to make the office run more efficiently, streamline workflows and cut costs. The most productive offices share some common processes that not only cut costs but make efficiency the baseline for daily operations. With a few changes, you can overhaul your workplace to increase morale, improve productivity and keep your team healthy and engaged.
Here are four tips to help you make the move to a productive workplace!
Assess Your Space
Start with a review of your physical office space. Take an inventory of equipment and furniture. Find out how often each piece is used and by whom. Once you understand where you are currently, you can begin to make adjustments in your environment to improve workflows, efficiency and productivity. Trade-in, sell or recycle any items that are no longer needed.
Obsolete hardware is inefficient and can increase cost and bottleneck workflows. Consolidate your fleet. Replace personal printers with a properly placed, shared device. You’ll improve workflows and lower costs. Multifunction devices offer value by replacing a roomful of scanners, printers and fax machines. Consolidating lowers costs, reduces energy use, frees up valuable real estate and improves productivity.
Whenever possible maximize natural light. You’ll save money by reducing energy costs (it’s free after all!). An added bonus – natural light is healthier, easier on the eyes and studies have shown it increases productivity and morale.
Processes that are less reliant on paper increase productivity and improve workflows. An added benefit – no more lost time searching for paper documents! Digitize your files and you’ll also free up valuable real estate when you lose the file cabinets. With the right scanner migrating to digital workflows can be done quickly and easily.
Ready to be more productive? Call us today and we’ll look at your current print environment and workflows, help you to identify gaps, and offer solutions to cut costs and increase productivity!